Executive Assistant

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Job Description

Executive Assistant to the General Manager, Client Management – Global Client Group, Global Commercial Services

This is an opportunity to be part of a dynamic team that manages the largest, strategic global commercial clients. This position is responsible for administrative support for the General Manager, Client Management. This is a high-paced environment which requires planning, prioritization, problem-solving and collaboration skills, strong communication, attention to detail and flexibility. The ideal candidate must be experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful, and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Overview of Job Responsibilities:

  • Enhance the GM’s effectiveness by providing logistics, scheduling, coordination, administrative, time-management, and communications support.
  • Maintain appointment schedule by planning and scheduling meetings with senior executives internally and with our global clients across multiple time zones.
  • Anticipate and coordinate domestic and international travel as needed.
  • On a monthly basis, prepare, review, and process expense reports. Be well versed in expense policies and help to ensure team stays within budget.
  • Organize on and off-site meetings and assist in management of client events.
  • Special project work, including compiling team and client information as needed; organizing and analyzing data in Excel; producing PowerPoint presentations for team townhalls, etc.
  • Assist with timekeeping and payroll duties and organization charts.

Minimum Qualifications

  • Proven experience providing support to executives with exceptional organizational, administrative and interpersonal skills, a keen attention to detail and a sense of urgency in execution and follow-up.
  • Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
  • A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality.
  • Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable.
  • Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook.
  • Knowledge of myHR, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, ONE.force, Slack.
  • Excellent written and verbal communication skills.
  • Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader’s organization to run efficiently.
  • Exudes professional maturity.
  • Bachelor’s degree a plus

Additional Details:

  • Visa Sponsorship: Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for this position.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law.

ReqID: 21010019
Schedule (Full-Time/Part-Time): Full-time
Date Posted: Apr 30, 2021, 10:17:09 AM