American Express Careers

Executive Admin Assistant (Phoenix)

Phoenix, Arizona
Administration

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Job Description

The successful candidate will be responsible for all administrative support for U.S. Client Group( USCG) Leadership Teams including; 1 VP, 2 Directors and basic support for 120+ B30 and 35 Staff. 
 
This support role will need to have a proven track record as a self-starter in a fast paced-client facing organization. This candidate will also be required to support the USCG Executive Administrator with meeting, event planning especially as it relates to Executive Leadership, Business Partner visits and business unit reviews. This role will also support our Hiring Manager with the candidate recruiting process and onboarding of new hires.
 
Responsibilities
  • Demonstrated effective calendar management, meeting coordination with internal/external business partners
  • Manage team roster and org charts
  • Scheduling and Support of Team Meetings and logistics
  • Prepare and reconcile Corporate Card expense reports for VP and Directors
  • Managing budget costs and accruals as required
  • Managing SR requests and office supplies database desktop resources
  • Successful on boarding or off boarding Amex employees
  • Supply ordering in Ariba Buyer and weekly attendance tracking for accurate timekeeping of payroll

Qualifications

Qualifications:
  • Strong organizational skills
  • Proficient in Word, Excel and Power Point as well as Amex systems such as Ariba Buyer, Concur and Axiom required
  • Effective relationship skills to engage with a large employee population
  • Proactive, self-motivated and a team player 
  • Manage multiple priorities within established timeframes and demonstrates flexibility
  • Maintain proficiency in tools at Amex as they are updated or changed 
  • Strong written and oral communication skills. 
  • Strong interpersonal skills: ability to interact with all teams, including leadership, internally and externally, in the US and internationally
  • Strong follow-up skills are required with excellent attention to detail. 
  • Ability to work with a sense of urgency when under pressure
  • Ability to handle sensitive and confidential information
 

ReqID: 18005156
Schedule (Full-Time/Part-Time): Full-time
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