American Express Careers

Exec/Admin Assistant I

New York, New York
Administration

Apply Get Referred

Job Description

  • Organizing and maintaining a complex calendar using a high level of tact and integrity. Will need to know how to schedule meetings across multiple time-zones. 
  • Managing leader’s daily schedule, prioritize meetings and following up on request items 
  • Coordinating conferences and staff meetings, including room booking, catering, etc. 
  • Coordinating travel arrangements and logistics (hotel, rental car, and other travel-related needs) 
  • Processing monthly expense reports and reviewing expense reports for approval 
  • Interfacing with HR on recruitment, on boarding and off-boarding and new employee logistics 
  • Managing requirements and logistics for new/on boarding employees. 
  • Assisting the department payroll administrator as needed 
  • Managing the procurement of office supplies and other departmental needs 
  • Providing coverage for other team-based Administrative Assistants that are out on PTO or sick leave 
  • Assisting with ad hoc project work as directed by leadership 

Qualifications

  • Previous executive administrative support experience within a large organization; experience within a compliance department a plus 
  • Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel. 
  • Highly-organized with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness and efficiency 
  • Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels 
  • Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects 
  • Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively 
  • High level of integrity required for handling sensitive and confidential information 
  • Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook required; experience with Ariba, Concur and HR payroll systems preferred 
  • Expert level of written and verbal communication skills 
  • Commitment to ongoing learning and development Bachelor's degree preferred
Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.
ReqID: 18008201
Schedule (Full-Time/Part-Time): Full-time
Apply Get Referred