American Express Careers

Exec/Admin Assistant

Phoenix, Arizona
Administration

Apply Get Referred

Job Description

The Executive Administrative Assistant will provide administrative support to two VPs in American Express Technology. The Associate position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to the needs of a highly dynamic set of VP teams.  The candidate must have the ability to work well in a fast-paced organization and manage multiple tasks and conflicting priorities with accuracy, flexibility, and attention to detail. Critical to the success of this position is the development of positive working relationships with a wide range of colleagues both within and outside of American Express.
 
Responsibilities will include, but are not limited to:
  • Calendar and Travel
  • Calendar management across multiple parties.
  • Arrange and manage direct report meetings, including bi-weekly meetings and bi-annual offsite meetings including all logistics and agendas. 
  • Preparation for meetings as necessary, including scheduling of conference rooms, coordinating food, logistics, etc.
  • Coordinate travel including air and hotel bookings, liaising with other Amex offices for internal meetings and managing last minute changes as required. 
  • Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc. 
Expenses
  • Processing of Ariba Buyer orders and all other invoices.
  • Process all VPs cash/credit card expenses timely using Concur. 
  • Stationery orders as required using Ariba buyer. 
  • Support Purchasing card reconciliation.  
Technical support
  • Report and liaise with IT helpdesk for any PC support required. 
  • Manage own e-mails and correspondence in a timely manner
  • Supporting special ad hoc projects as assigned

Qualifications

Qualifications:
  • Previous experience with a wide range of administrative tasks 
  • Excellent organizational, administrative and interpersonal skills 
  • Excellent calendar management skills, including the coordination of complex meetings with internal and external parties 
  • Skilled at planning and arranging domestic and international travel
  • Strong sense of integrity with ability to handle confidential and sensitive information with discretion
  • Proven team player
  • Strong written and verbal communication skills
  • Attention to detail and timely follow-up
  • Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues
  • Positive attitude, solution oriented demeanor, and reliable
  • Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
  • Strong working knowledge 

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.


ReqID: 18012307
Schedule (Full-Time/Part-Time): Full-time
Apply Get Referred