American Express Careers

Executive Assistant

Stockholm, Sweden
Administration

Apply Get Referred

Job Description

We are seeking an exceptional Executive Assistant based in Stockholm who will provide primary support to the General Manager for Global Commercial Services (GCS) Nordic. The Executive Assistant is an integral part of the GCS Nordic Office and plays a critical role in building strong relationships across the business, particularly within the Leadership Team and with Assistant colleagues to ensure key deliverables are met and enable effective teamwork. 

 
 
Our Global Commercial Services team develops and delivers innovative, compelling and award-wining solutions that provide Nordic businesses with greater visibility and control of their spend. With global investment, we’re continuing to boost our team and product portfolio.
 
 
Responsibilities:
  • Handle the general administration including invoicing for the Nordic Region (40%)

  • Maintain filing system, ensuring all is in order.

  • Efficiently and promptly handle e-mail and calendar requests for action directed to GM. Deeply understand the subject, link to existing processes and people involved

  • Maintain a strong working relationship with other relevant departments, including IT, sales, and PR

  • Support the Nordics leadership team

  • Act personally and/or involve necessary resources when needed

  • Ensure on-time execution of all activities (tasks) agreed (assigned) with (to) other staff members

  • Organize and execute effective internal/external bi-directional communication from Nordic GM to other staff members and 3rd parties

  • Ensure GM presence, actively gather issues raised by all team members and make sure all are addressed

  • Work closely with GCO and Compliance upon outgoing communication and company agreements

  • Supervise all mandatory activities and processes related to legal governance of AESEL branches and other legal entities in cooperation with GM

  • Ensure high quality and timely completion

  • Manage GM diary, client /prospect visits, organize external meeting with prospects and clients and travel

  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings

  • May help plan company events, meetings, and employee team building activities or special projects.

  • Monitor progress of actions items

  • Compile and format business data for reports

  • Prepare requested presentations in line with given guidelines.

  • Understand content, link to business processes, relations and dependencies

  • Ensure co-ordination of all cross-department projects according to agreed time guidelines

  • Take ownership of assigned business, operational or legal projects

  • Assist with new hire onboarding

  • Any other duties assigned by GM

 

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

 

Qualifications

 

  • Excellent communication skills
  • Draw right observations, conclude what exactly has to be done, why and by whom
  • Crisp and precise in expressions
  • Ability to spot critical information including key dependencies and translate them in action
  • Integrity, honest and open
  • Self-organized, determined, patient and with ‘can do’ attitude
  • Willing to drive change and grow own career
  • Proven determination to achieve goals, invention to cope with challenges and will to win
  • Execellent knowledge of Microsoft Office, Photo shop, etc
  • Very good oral fluency and written business communication skills in English and Swedish.
  • Good understanding of business processes existing in large organization would be an advantage
  • Business administration or similar education is an advantage

 

Why American Express?

 

There’s a difference between having a job and making a difference.

 

American Express has been making a difference in people’s lives for over 160 years, backing them in moments big and small, granting access, tools, and resources to take on their biggest challenges and reap the greatest rewards.

 

We’ve also made a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they’re ready to take on a new career path, we’re right there with them, giving them the guidance and momentum into the best future they envision.

 

Because we believe that the best way to back our customers is to back our people.

 

The powerful backing of American Express.

Don’t make a difference without it.

Don’t live life without it.

 


ReqID: 18017309
Schedule (Full-Time/Part-Time): Full-time
Date Posted: Nov 2, 2018, 8:09:20 AM
Apply Get Referred