American Express Careers

Exec/Admin Assistant I

New York, New York
Administration

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Job Description

The Global Commercial Services US Large Market Client Group manages strategic corporate payment relationships with clients, including many multi-national organizations and acquires new corporate payments customers with annual sales of $300M+.  This position is responsible for providing administrative support to 2 virtual VPs of Account Development, Large Market East in GCS.
 
Job responsibilities include:
  • Organizing and maintaining complex calendar using a high level of tact and integrity.
  • Managing the logistics of key meetings, including room booking, catering, production of meeting materials, etc.
  • Coordinating complex travel arrangements including air, hotel and transfers
  • Reconciling expenses and filing expense reports
  • Organizing regular team meetings and 1:1s with Direct Reports.
  • Supporting employee on & off boarding
  • Managing the payroll system for the team, including attendance tracking (holidays, vacation, sick days etc.)
  • General follow-up and reminders in order to effectively meet deadlines and commitments.
  • Managing event ticket distribution. 
  • Assisting with special projects and initiatives as needed.

Qualifications

Must possess 5+ years of administrative experience
  • Ability to organize and work on own initiative
  • Ability to prioritize multiple tasks with minimal guidance
  • Experience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travel
  • Ability to manage and complete multiple tasks within specified timeframes
  • Ability to act diplomatically and respectfully when communicating with individuals of varying levels
  • Expert level of written and verbal communication skills
  • Strategic thinker and ability to anticipate and mitigate issues that may arise
  • Strong sense of integrity with ability to handle confidential and sensitive information with discretion
  • Accuracy and attention to details
  • Commitment to ongoing learning & development
  • Flexible, proactive, well organized, resourceful and efficient
  • An ability to demonstrate adaptability and flexibility
  • Attention to detail and timely follow-up
  • Proven team player and collaborator
  • Positive attitude, solution-oriented demeanor, and reliable
  • A proactive approach with strong interpersonal skills and decision making ability
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
  • Strong working knowledge of common administrative systems and processes e.g., HR, purchasing, travel, expense management
  • Project management skills are a plus
  • Flexibility and availability when VPs are traveling
Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

ReqID: 19004572
Schedule (Full-Time/Part-Time): Full-time
Date Posted: Mar 13, 2019, 10:34:16 AM
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