American Express Careers

Exec/Admin Assistant I

New York, New York
Administration

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Job Description

Why American Express:

 

There’s a difference between having a job and making a difference.

 

American Express has been making a difference in people’s lives for over 160 years, backing them in moments big and small, granting access, tools, and resources to take on their biggest challenges and reap the greatest rewards.

 

We’ve also made a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they’re ready to take on a new career path, we’re right there with them, giving them the guidance and momentum into the best future they envision.

 

Because we believe that the best way to back our customers is to back our people.

 

The powerful backing of American Express.

Don’t make a difference without it.

Don’t live life without it.

The Exec-Admin Assistant I is responsible for administrative support for the Vice President / General Manager of Cobrand Partnerships, within the U.S. Consumer Services division.  The VP’s office is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express.

 

The Executive Assistant position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to the needs of a highly dynamic senior executive.  The ideal candidate must be seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

 

Day to day responsibilities include, but are not limited to:

  • Manage heavy calendar activity and coordinate meetings with partner teams (both internal and external)
  • Plan travel and build seamless itineraries with advance preparation for VP
  • Prepare, review, and process expense reports, in line with company T&E policy
  • Maintain VP’s monthly calendars, Basic Control Account, Conference Call Cards
  • Review all Ariba and other system requests to VP prior to approval
  • Process on-line Human Resources transactions
  • Support group administration including updating distribution lists / on boarding for new hires / setting up group-wide meetings (e.g., town halls)
  • Manage VP documents in both hard files and online systems
  • Support real estate management
  • Work closely with Director Assistant/Chief of Staff to coordinate VP office operations

Qualifications

  • Excellent calendar management skills, including the coordination of complex meetings with internal and external parties
  • Exceptional organizational, administrative and interpersonal skills
  • Ability to prioritize multiple tasks with minimal guidance
  • Strategic thinker and ability to anticipate and mitigate issues that may arise
  • Strong sense of integrity with ability to handle confidential and sensitive information with discretion
  • Strong written and verbal communication skills
  • Attention to detail and timely follow-up
  • Proven team player and collaborator
  • Positive attitude, solution-oriented demeanor, and reliable
  • Calm under pressure balanced with sense of humor
  • Proficiency in Microsoft Outlook and Microsoft Office, including Word, Excel and PowerPoint
  • Strong working knowledge of common administrative systems and processes e.g., HR, purchasing, travel, expense management

Note: This position is 100% in-office; virtual/flexible arrangements will not be considered

 

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.


ReqID: 19010491
Schedule (Full-Time/Part-Time): Full-time
Date Posted: Jun 10, 2019, 3:05:28 PM
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