American Express Careers

Executive Assistant

London, United Kingdom
Administration

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Job Description


Do the right thing for our customers, our company and your career. 


The Global Merchant and Network Services Group brings together all of the American Express businesses that serve our key partners – merchants, banks, strategic and loyalty partners – to enable a sharp focus on using the power of our network to provide unique value to all of our mutual customers.

The Global Client Group (GCG) serves American Express’ largest and most complex global merchants. Our vision is to be the partner of choice to drive global commerce. Our mission is to drive revenue growth through premium value, service excellence, and high customer engagement.

Provide comprehensive administrative and organisational support to VP, with some support to the Directors and their teams.

 

Key responsibilities include:

  • Organising and proactively maintaining the calendar, including scheduling meetings across multiple time-zones, with a high level of tact and integrity

  • Arranging, confirming, and proactively managing detailed calendars; handling all aspects of complex senior-level meetings and related logistics

  • Managing phone calls and email correspondence

  • Coordinating travel arrangements and logistics (hotel, car services and other travel-related needs)

  • Managing end-to-end T&E process, including submissions, review and processing in accordance with company policy

  • Managing invoice processing and payment

  • Tracking the status of corporate card basic accounts

  • Communicating and interfacing with internal and external stakeholders including board members

  • Tracking and approving timekeeping for team

  • Involvement in ad hoc projects supporting the executive office, including meeting & event planning

  • Managing the procurement of office supplies and other departmental needs

  • Administrative / project work as requested by leaders that may include some use of PowerPoint presentations, Excel spreadsheets and other report formats, etc. As well as cost centre management. Assisting the VP in preparing powerpoint business review presentations


Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.


Qualifications

  • Professional work experience in a similar role

  • Previous executive administrative support experience within a large organisation

  • Highly organized with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness and efficiency - follow up in a timely manner, prioritise, multi-task, and handle time-sensitive deadlines in a complex, fast-paced environment

  • Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels

  • Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects

  • Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively

  • High level of integrity required for handling sensitive and confidential information

  • Expert level of verbal and written communications skills

  • Strong work-ethic and interpersonal skills; ability to build relationships with key constituents to achieve results

  • Positive attitude, solution-oriented demeanour, and reliable

  • Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook required; experience with Ariba, Concur and HR payroll systems preferred

  • Ability to put together impactful powerpoint presentations

  • Proactive self-motivated, driven and enthusiastic “Can do” attitude


Why American Express?

There’s a difference between having a job and making a difference.

 

American Express has been making a difference in people’s lives for over 160 years, backing them in moments big and small, granting access, tools, and resources to take on their biggest challenges and reap the greatest rewards.

 

We’ve also made a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they’re ready to take on a new career path, we’re right there with them, giving them the guidance and momentum into the best future they envision.

 

Because we believe that the best way to back our customers is to back our people.

 

The powerful backing of American Express.

Don’t make a difference without it.

Don’t live life without it.

 

To complete your application please click on the links below. However, if you require any assistance with the completion of this process – or need any reasonable adjustments to be made – then please contact the Recruitment Team on recruitment.support.uk@aexp.com or 00800 83 000038 (for Russia based candidates 810 800 83 000038).



ReqID: 19012764
Schedule (Full-Time/Part-Time): Full-time
Date Posted: Jul 8, 2019, 7:38:54 AM
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