American Express Careers

HR Administration Junior Analyst - Temporary position

Rome, Italy
Human Resources

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Job Description

Purpose of the role:

This is a fixed-term position, based in Italy in the Compensation and Benefits Ops Team.

There are two primary functions of this role. 

The first is to manage the onboarding of class and non-class hiring in collaboration with the Recruitment Team and MHR, taking the ownership of deal with contractual documentation and onboarding procedures, seeking to streamline and automate the processes, where possible.

The second is to produce and deliver all the contractual documentation related to the colleagues working life, such as promotion, change of the working time letters, etc. in collaboration with MHR and Payroll.

Finally as part of the C&B Ops Team, role will support all C&B operational related efforts as the C&B agenda evolves, including, but not limited to meal vouchers, insurance management, flexible benefits, invoices, etc.

Principle Responsibilities:

  • Prepare contractual documentation such as offer letters, contracts of employment, promotion, change in working hours, posting letters.

  • Ensure compliance of all the personnel documentation within the regulatory framework (law, internal procedures and internal policies).

  • Deliver contract amendments and letters to employees, ensuring the proper notification to the relevant stakeholders

  • Storage relevant documentation in employee personnel folders

  • Ensure the proper update of authority portal, executing the mandatory communication activities

  • Carry out related activities to hire disable candidates in compliance with the local law

  • Partner with Market HR, Payroll and Recruitment to ensure an effective and smooth onboarding experience for the employees and hiring leaders.


  • Previous experience in a HR function, performing administrative tasks and duties
  • Knowledge of Italy market labor law and contractual requirements
  • Strong organizational and multitasking skills
  • Excellent interpersonal skills to interact internally and externally
  • Ability to work under pressure and to deadlines
  • Exceptional attention to details
  • Computer Literate
  • Good English language, spoken and written.

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.


Why American Express?


There’s a difference between having a job and making a difference.


American Express has been making a difference in people’s lives for over 160 years, backing them in moments big and small, granting access, tools, and resources to take on their biggest challenges and reap the greatest rewards.


We’ve also made a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they’re ready to take on a new career path, we’re right there with them, giving them the guidance and momentum into the best future they envision.


Because we believe that the best way to back our customers is to back our people.


The powerful backing of American Express.

Don’t make a difference without it.

Don’t live life without it.


Talk to our people and you’ll find out what we’re really all about. Open, creative, risk-taking, collaborative and innovative are just some of the expressions you’ll hear. It’s our culture that makes American Express an outstanding place to work, and a big part of why we regularly win best workplace awards all over the world – including Great Place to Work Italia’s Best Workplace amongst Large Companies ranking 1st in 2018 and Best Workplace for Millennials awards in 2017. If you’re ready to take on a challenge and make an impact, you owe it to yourself to launch or grow your career here.


We welcome applications from candidates with Protected Category status. If you require any assistance with the completion of this process - or need any reasonable adjustments to be made - then please contact the Recruitment Team on or 00800 83 000038.


ReqID: 19013868
Schedule (Full-Time/Part-Time): Full-time
Date Posted: Aug 14, 2019, 8:21:48 AM
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